Features

Gamut MultiBooks is powerful yet easy to use ERP software that supports all mission critical business operations including:

• Sales & Billing
• Purchasing
• Inventory & Warehouse Management
• Debtors (AR), Creditors (AP) and General Ledger
• Sales Analysis
• Payroll
• Retail Point of Sale
• Workshop & Warranty Repairs
• Fixed Asset Register, and
• Customer Relationship Management

Industry-specific modules are available for manufacturing (including bills of material, job costing and MRP), retail point of sale (with support for lay-by, gift certificates and loyalty rewards programs)  and third party logistics/contract warehousing. Gamut MultiBooks incorporates fully integrated electronic document management enabling you to store and associate electronic copies of source documents with customer, supplier and transaction records. Gamut MultiBooks also has full support for electronic data interchange (EDI) enabling you to send purchase orders, delivery advice, invoice etc. compliant with both ANSI and EDIFACT standards.

An optional web shopping cart enables you to process sales orders directly into MultiBooks from you website, displaying stock availability and shipping details to customers.

With literally thousands of features MultiBooks is a powerful yet highly configurable system that can be easily implemented at a single site or a global enterprise.

Key Features at a Glance

Sales & Billings

• Supports Pick & Ship, Counter-Invoice and Retail Point of Sale modes
• Fully customizable invoice and statement formats
• View stock across multiple warehouses/outlets
• Multiple price lists including seasonal & specials
• Customer level contract pricing (Set price or % discount)
• Support for variable units of measure
• Prompts for credit alerts, sales broadcast messages and extended warranty up-sell
• Extensive support for lay-by, gift certificates and loyalty programs
• Print or email sales invoices
• Extensive history of sales by customer, inventory, item-type, vendor profitability etc.
• Receive ANSI and EDIFACT compliant EDI purchase orders and automatically generate internal sales order and picking slips

Purchasing

• Define multiple vendor-items per SKU
• Automatic conversions between vendor pack-size and your own SKU
• Raise purchase orders in any currency and automatically convert to AUD during inventory receipting
• General ledger purchase orders
• “Suggested” purchase orders based on committed orders, defined minimums and lead-times
• Purchase order worksheets can be left open and converted to a formal order once economic quantities have been reached
• Merge multiple purchase orders for the same vendor
• Automatically raise supplier invoice based on inventory receipts and shipping documents
• Easily identify backorders that can be fulfilled as new items are received

Inventory & Warehouse Management

• Support for multiple warehouses with warehouse-level costing with easy transfers of stock between warehouse
• Identify items by Item Number, barcode or part description
• Support for multiple barcode types per SKU including GTIN (EAN 13), Internal (Code 39) and Logistical/Trade Unit Numbers (Code 128)
• Track expensive items with item serial numbers
• Store and sell by single or multiple bin-location
• Allocate bin-locations to specific products, specific items or quarantine stock
• Generate picking-slips based on the optimal pick-route
• Control handling & disposal of perishables with batch numbers and/or expiry dates
• Define “kits” and automatically update inventory of kit members for each sale of a single kit item
• Rich item-definition facilitates inventory reporting and shop-floor control
• Store product images and other data for integration with your web-store or in-store kiosk
• Full support for scan-packing to meet electronic trading requirements of the major retailers
• Generate ANSI and EDIFACT compliant EDI delivery docket / advance shipping notice

Fully Integrated Financials

• Multi-Currency sub-ledgers for both sales and purchasing
• User definable general ledger chart of accounts
• Choose the month your financial year ends on
• Choose manual or automatic posting of sub-ledger entries to the General Ledger
• Define forward journals for recurring transactions and reversing journals for monthly accruals
• Automatic calculation of GST & PAYG liability
• Tracking and apportionment of import on-costs
• Store and easily access electronic copies of accounting source documents, contracts, purchase orders etc.
• User-definable financial reports enabling comparisons between periods, years and actual vs. budget

Sales Analysis

• Extensive history of sales by customer, inventory, item-type, vendor profitability etc.
• Graphical and tabular reports
• Trend analysis and point-in-time snapshots

Payroll

• Fully compliant with Australian HR and taxation rules
• Weekly, fortnightly and monthly pay-runs as well as special pay-runs (e.g. terminations)
• Automatic calculation of PAYG withholdings including Medicare and other levies
• Track statutory leave entitlements with complete paid/unpaid leave history
• Support for allowances and deductions
• Distribute net pay across multiple bank accounts
• Calculate and track superannuation obligation
• Calculate pay from default templates or entered timesheets
• Automatically creates General Ledger journal for payroll transactions

Workshop & Warranty Repairs

• Automate service and workshop operations with job-based workshop control
• Accumulate costs for labour, materials and even outsourcing against workshop jobs
• Allow the customer to request quote, set repair limit or call for approval
• Automatically generate purchase orders from the worksheet job for materials and outsourcing
• Record time in minutes or time units (e.g. decimal hour)
• Track job status with pre-defined status codes
• Automatically produce personalized paperwork such as RMA, Collection Receipt, Job Report and Repair Invoice
• Check warranty obligations against sales records and item-level warranty definitions

Fixed Asset Register

• Record and track physical assets from acquisition through disposal
• Automatically calculate monthly depreciation and profit or loss on sale
• Depreciate straight line or diminishing value
• Automatically generate General Ledger journals for depreciation expenses
• Store useful additional information such as financing details, insurance details and vehicle registration
• Separately trace installation and other on-costs for Capital Gains Tax purposes
• Pre-defined depreciation schedules, acquisition & disposal schedules and asset register report.

Customer Relationship Management

• Supports sales-force automation by defining campaigns, opportunities and prospects
• Easily convert prospects to customers, and quotes to sales orders or invoices
• Enables both structured and unstructured sales workflow
• Record sales appointments and follow-ups in CRM diary
• Visibility for sales managers over individual activities of sales personnel
• Mail-merge personalised promotional materials, with full email support
• Manage loyalty & rewards programs, fully integrated into the Inventory, POS and Invoicing modules

Manufacturing

• Multi-Level Bills of Material
• Support for single or bulk material issues
• Batch timesheets by employee or job
• Support for variable units of measure
• Define raw materials, work-in-progress and finished goods warehouses
• Automatically calculate variances for labour, material and overheads based on differences between BoM and Actual
• Optional MRP Planning Console for capacity-constrained shop floor control
• Automatic creation of General Ledger journals reflecting job costs (cost of sales) and variances

Retail Point of Sale

• Suitable for single outlet or national retail chain
• Full support for global trade identification (GTIN) barcodes
• Individual cash-register reconciliation & support for electronic cash drawers
• Flexible lay-by rules with appropriate handling for Australian GST rules
• ACCC compliant cash-rounding
• Issue and redeem gift certificates with support for multiple-use gift cards including balance tracking
• Procure stock using Electronic Data Interchange
• Customer loyalty programs (required CRM add-on)

Third Party Logistics / Contract Warehousing

• Support multiple client stock holdings from one or more warehouses
• Optional multiple bin-locations with client-specific bins
• Automatically compute revenues based on storage space, transport and/or handling fees
• Record batch numbers and/or expiry dates to identify stock that needs to be picked soon or stock which is past use-by date and is therefore obsolete
• Client-specific inventory reporting
• Generate ANSI and EDIFACT compliant EDI delivery docket / advance shipping notice

General

• Multi-Company
• Multi-Currency
• Multi-Warehouse
• Fully integrated & real-time
• Open database structure with easy export to report-writing and analytical tools (e.g. Excel)
• User-level permissions and default configuration
• Option to email invoices, statements and purchase orders
• Deployment scenarios to suit every size of business
• Fully developed, enhanced, customised and supported in Australia

To find out even more, call us now on 1300 361 251 or contact us.